Small changes add up: a late finish, an unpaid break, a premium night or a shift that moved to another day. Recording those changes as they happen gives you a clearer picture than trying to reconstruct a month from memory.

Start with the planned shift

Keep the original start, finish and shift type. It is the reference point that lets you understand whether the difference came from a schedule change, an extension or a correction.

Record actual time and breaks

When the shift ends, record the actual times and break duration. If your workplace rounds time or uses a specific paid-break rule, keep the setting consistent with your normal payroll process.

Separate regular and premium hours

Night work, weekends, overtime and other premiums can use different multipliers. Show the underlying hours and the rate rule separately so the estimate remains explainable.

Review the pay period before payday

Look for missing shifts, unusually long days and changes that were never updated in the plan. A short review each pay period is easier than a large correction at the end of the month.

Remember what an estimate means

An app can help you check your entries, but your payslip and employer's rules remain the source of truth. Use an estimate to spot questions early, not to replace payroll.

Keep a record you can export

If you need to discuss a correction, an export gives you a useful record of the dates, hours, breaks and settings you used for the estimate.

ShiftPro connects planned shifts, actual hours and estimated pay in one private workflow, with no subscription required.